Adding checks manually

Organization users can add check details manually in Banno Online Positive pay.

1. Navigate to Positive pay.
2. Select Add checks.
3. Select Add your checks manually.
4. Select the associated payout account.
   You can search for accounts by account name, the last four digits of the account, or the available funds in the account. If your organization has more than one type of account, you can filter by account type. If your organization has only one type of account, the filter button does not appear.

   After you select an account, Banno determines if the account is eligible for positive pay. If the selected account is eligible for positive pay, you are directed to the Enter checks screen, and the account you selected is associated with the checks you are entering.

   If the account is not eligible, a message notifies you that the account is not enrolled in positive pay, and you must select a different account.

   Note: For an account to be eligible for positive pay, the bank must set up the account and global parameters in core.
5. Enter the Check number.
6. Enter the amount listed on the check in the Check amount field.
7. Enter the Payee.
8. Select the Type.
   • Debit - The check amount that is withdrawn from the account.
   • Credit - This option is for banks that use Core Director. If your bank uses Core Director, you must always select Credit.
   • Void - The check cannot be used for payment.
9. Select Select to open the Check date screen.
10. Select the date that appears on the check, and then select Save.
11. Select Save and enter another to enter more checks that Banno combines into one .txt file.
    You can manually enter up to 100 checks in one .txt file.
12. Select Review checks once you have manually entered all the checks for this .txt file.
    The Review checks screen opens. If you entered more than 100 checks, you must delete checks before you can select Approve.
13. Validate that the information on the Review checks screen is correct, and then select Approve.
    A dialog box opens asking you to confirm that you want to approve the checks.
14. Select Approve.
    If your session in Banno Online times out, any information that you enter and do not Approve is not saved.
    If the upload is successful, the screen displays a success message and Banno creates a .txt file containing the check details you entered.
15. Select Done.
    CAUTION:

    Do not select Add more. You must Review & approve the .txt file on the Positive pay dashboard before you or another organization user uploads a .csv file or manually enters more checks. If you do not Review & approve the .txt file, the entry changes from Pending to Unapproved status, and you cannot Review & approve the file. You must upload a .csv file or manually enter the check details again to approve the checks.
16. Select Review & approve on the Positive pay dashboard.
17. Validate that the information in the File upload summary section is correct, and then select Approve.
    If the approval is successful, the screen displays a success message, and the check items are sent to the core. On this screen, the .txt file displays an Uploaded & approved status, which appears as Successful on the Positive pay dashboard.

    CAUTION:

    When you select Approve, Banno may appear to time out. Instead of a success message, an alert notifies you that the approval is still in progress. Do not do any of the following:

    • Re-enter the check details
    • Refresh the page
    • Reapprove the checks

    The submission is still processing. You can navigate to another section of Banno, including uploading new .csv files and manually adding other checks from the Positive pay dashboard.

18. Select Done to return to the Positive pay dashboard, or select Upload another to upload a .csv file or manually enter check details.